Job Posting Detail

CIS Ontario Member School: St. Clement's School
St. Clement’s School

SCHOOL OFFICE ADMINISTRATOR

Parental Leave Contract to August 2022

St. Clement’s School is currently looking for an Office Administrator to join our School on a full time contract basis commencing immediately and going to August 2022. The School Office Administrator is responsible for a variety of duties that are central to the efficient and smooth operation of the School Office and to facilitate effective communication within the School. Responsibilities of the role are to oversee day-to-day School Office activities and functions, and school database administrative support. The successful candidate is data savvy, comfortable working with technology and provides exceptional customer service.

KEY RESPONSIBILITIES 

  • Represent the School in a professional manner; ensure a welcoming environment for community members on the telephone, through online correspondence, and in-person
  • Manage daily attendance working closely with School Receptionist
  • Oversee the administration and daily operations of the School Office, in accordance with the policies of the School; and act as liaison for parents related to daily school operations
  • Overseeing school entry and exit procedures including daily tracking through our health screening tool and training new staff on the procedures
  • Support the School Receptionist as back-up for breaks and absences, and act as back-up for faculty coverage coordination.
  • School Office lead for the student database system including accurate data entry, data maintenance and the production of reports as required
  • Assist in preparing the January/June Registration packages and the July/August back-to-school electronic mailings, including follow-up as required
  • School Office related communication including posting notices in Edsby and enews, and emailing staff about procedural and operational matters, as required
  • Management of facility rentals by external parties in liaison with the Facilities Manager
  • Working with the Associate Director of Administrative Operations, the Academic Administration team and Communications, assist with school calendar information entry on the School website
  • Assist with the organization and management of school events and projects
  • Work with third-party providers to manage and organize the School lunch program and other auxiliary services
  • Working with the Director of Student Life and the House Program Coordinator, maintain the House Points database, ensuring accurate information entry
  • Student Community Involvement Program Advisor; work with student leaders and monitor and support student community initiatives; maintain student community service hour records in the school database and maintain an inventory of community partnerships
  • Other duties as assigned by the School

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES OF OUR IDEAL CANDIDATE

  • University degree and a minimum of three years administrative experience
  • Excellent customer service skills including superior written and verbal communication and experience cultivating relationships and connecting with a diverse range of people; strong understanding of tact, diplomacy, empathy and confidentiality
  • Strong technical skills and database experience; Proficient in Google Suite and Microsoft Office; adept with spreadsheets, including creation of formulas and manipulation of data; ability to help streamline processes using available technology
  • Excellent project management and problem-solving skills; a critical thinker with solid analytical skills, accuracy and attention to detail
  • Interest and enthusiasm in working with young adults and children
  • Criminal record check is required as a condition of employment

DIVERSITY & EQUAL OPPORTUNITY

St. Clement’s School is committed to diversity, equity and inclusion. We value each community member’s identity and well-being. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths.

St. Clement’s is an equal opportunity employer and we encourage applications from all qualified candidates. Accommodations will be provided upon request to support applicants with disabilities throughout our recruitment process. Should you require an accommodation please advise us during our initial conversation and we will work with you to meet your needs.

ABOUT OUR SCHOOL

Founded in 1901, St. Clement’s School is one of Canada’s leading independent schools for girls. We’re a close-knit, dynamic community recognized for our commitment to academic rigour and excellence in a small, nurturing environment.

Our staff are dedicated to their work and to creating and fostering a unique and nurturing environment for our students. St. Clement’s School offers an engaging work environment that celebrates passion, courage, and curiosity.

We offer a competitive compensation and benefits package, including generous vacation time, and we support and encourage ongoing professional development opportunities.

HOW TO APPLY

Interested and qualified candidates are invited to submit their résumé and cover letter online at http://stclements.simplication.com/ or via email to hr@scs.on.ca.

This posting will remain active until the position is filled. We regret that only those selected for an interview will be contacted.

Thank you for your interest in St. Clement’s School!

  • CISAA
  • Contract
  • Day School
  • Full-Time
  • Staff
  • Toronto