Job Posting Detail

THE RIDLEY DIFFERENCE

Founded in 1889, Ridley College is a co-educational boarding and day school with over 750 students in JK to Grade 12 from more than 55 countries worldwide. Education at Ridley is 'learner-centred' and inquiry-based, enhanced by the International Baccalaureate (IB) curriculum. It places students at the heart of the learning experience and develops curiosity, open-mindedness, and agile thinking and doing.  Guided by our vision, we aim to inspire flourishing lives to transform our globe.

We strive as a community to create a culture of belonging on campus based on trust, collaboration and cooperation, and to promote and deepen these shared values in all we do. Joining the team at Ridley means you are committed to life-long learning and development, have integrity and value being of service in a richly diverse community. Attracting, developing and retaining people who thrive in Ridley’s positive education culture that recognizes and celebrates individual strengths is critical to our success.

 Ridley College is located on 90 picturesque acres in St. Catharines, Ontario, in the heart of the Niagara Peninsula and is comprised of a stunning blend of century-old buildings housing modernized technology. Our new, state-of-the-art teaching and learning facilities will continue to reshape the learning experience for future generations of Ridleians and uphold Ridley’s place as a global leader in education.

OVERVIEW

We are seeking candidates for the position of Administrative Assistant. This role will support and coordinate administrative and event operations for the Guidance office and other student services departments and Managers, as required.   

Key responsibilities include:

• Completes full range of administrative services including managing active calendars, report and briefing preparation, reviewing, inputting, and editing confidential correspondence and student data into appropriate systems, and organizes the resource centre.
• Provides superior customer service as a point of contact for students accessing student services support.
• Prioritizes conflicting needs; handles all matters expeditiously and proactively while maintaining discretion and confidentiality.
• Maintains a functional electronic file system to file and preserve school business including budgets, student files, reports, etc.
• Works closely with administrative staff or take the lead to organize and coordinate internal meetings, special projects, events, and student examinations.
• Fields, filters, and prioritizes a high volume of generic questions, inquiries and communications received via email, telephone and in person to review and action. (IE: attendance, guidance, and general inquiries regarding the school.).

This position works Monday-Friday from 8:30am-4:30pm but this role requires flexibility during the school year as you may be required to work beyond the standard hours (weekends and after school) to support school events and activities such as Welcome Days, PSAT/SAT administration, examinations, etc.). 

QUALIFICATIONS

• Minimum Grade 12 Secondary School diploma or post-secondary diploma or certificate in Office Administration
• Minimum three (3) years’ administration experience in an educational setting.
• Demonstrated ability with advanced Microsoft Office applications.
• Exceptional organization skills and attention to detail.
• Excellent writing, editing and communication skills.
• Knowledge of the full range of administrative procedures, processes, and protocols for an office, including correspondence management, logistics, preparation of a variety of documentation for reference in student and team meetings, and event planning.
• Strong sense of professionalism and ethics with a demonstrated ability to handle sensitive or private information with tact and discretion.
• Ability to prioritize and manage conflicting demands with skills to assess incoming correspondence, telephone calls, visitors and complaints for attention and referral
• Knowledge of the Internet for review and research of information as required
• Ability to research, analyze and summarize information on resources and prepare summary reports with recommendations.

OUR OFFER

Ridley College offers a positive and inclusive workplace community with a competitive compensation package; innovative, challenging and rewarding opportunities; a learning environment that promotes professional development and personal growth; active community involvement; and a beautiful campus setting in the heart of Niagara that engages and inspires our employees to flourish.

HOW TO APPLY

Qualified applicants are encouraged to apply through:

https://easyapply.co/job/administrative-assistant-student-services?rcid=cis

Deadline for applications: December 13, 2024

While all applicants are thanked for their interest, only those chosen for interviews will be contacted.

As a condition of employment, a satisfactory Vulnerable Persons Screening Report must be provided.

Ridley College is committed to fostering an inclusive, accessible, and equitable environment where everyone feels respected, valued, and supported.  Accommodations are available for applicants with disabilities throughout the recruitment process.  If you are selected to participate in the recruitment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.